How to Set Out of Office Status on Microsoft Teams

Planning to take a trip from work? This is learn how to set “Out of Workplace” on Microsoft Groups so your co-workers know you are away.


Microsoft Teams mobile app logo

Are you planning on taking an extended trip out of your work and fearful you would possibly depart your colleagues and shoppers hanging? Or possibly you’ll solely be gone for a short time, however worry that your workplace mates suppose you ditch them? Properly, when you’re utilizing Microsoft Groups as your main communication channel, you don’t have to fret about this anymore.

With Microsoft Groups, you may set an “Out of Workplace” standing that lets others know that you simply’re unavailable to speak and informs them of your absence. Listed below are alternative ways to set this standing in your Microsoft Groups.


Set Out of Workplace Standing on Microsoft Groups

In case you are not engaged on a selected day or happening a trip, you may arrange an “Out of Workplace” standing in your Microsoft Groups account. So, when one in every of your teammates sends you a message, they are going to obtain an automatic reply, so that they know you’re not obtainable.

There are two methods you may set this standing in your Microsoft Groups: by your profile picture and the settings. Right here’s how you are able to do this:

Word: This works for each Home windows and macOS, because the Microsoft Groups app has the identical consumer interface for each.

Associated: Microsoft Groups vs. Slack: The Greatest Free Office Messenger Apps

By way of Your Microsoft Groups Profile

  1. In your pc, open Microsoft Groups.
  2. In case you are a member of varied groups, select which group or group you wish to edit your standing. In any other case, skip this step.
  3. Subsequent, click on your profile picture discovered on the highest proper a part of your display screen.
  4. Click on Set standing message.
    set status message

  5. On the underside of the pop-up window, click on the Schedule out of workplace button. This may open a brand new window.
    schedule out of office

  6. From the Out of Workplace window, allow the Activate computerized replies choice.
    turn on automatic replies

  7. Then, sort in your out-of-office message within the textual content field under the change. No matter message you place right here shall be despatched to individuals making an attempt to contact you in Groups or verify your profile. This can even be despatched as an computerized reply in your Outlook, so you’ll want to be particular till whenever you’ll be out of the workplace. You could possibly additionally sort right here when you’re again at work as a substitute.
  8. After including the out-of-office message, you could have the choice to allow sending computerized replies to people who find themselves exterior your group. For those who cope with shoppers or individuals exterior your organization, you need to activate this selection.
  9. All you must do is click on the field beside Ship replies exterior my group. For those who solely wish to ship your out-of-office discover to individuals in your contact, verify the field for Solely to your contacts. For those who choose to ship it to everybody, select All exterior senders.
    enable send replies outside my organization

  10. Subsequent, set the message you need on your exterior colleagues. Kind within the reply on the dialogue field supplied, or you may copy and paste the message you place in your Groups’ standing.
  11. You additionally must schedule when your Groups’ account will ship computerized replies. Click on the field beside Ship replies solely throughout a time interval choice to allow it.
  12. Lastly, click on Save.
    automatic replies time period

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Associated: How you can Be part of a Microsoft Groups Assembly on a Smartphone or Desktop

By way of Microsoft Groups Settings

  1. Open the Microsoft Groups app in your pc.
  2. Then, click on the three-dot menu beside your profile picture.
  3. From the choices, choose Settings.
    Microsoft Teams settings

  4. On the right-side navigation, click on Basic. Subsequent, scroll all the way down to the underside of the Basic web page and click on Schedule. This may open the Out of Workplace window.
    out-of-office schedule button

  5. Comply with steps 6 to 12 of the earlier instruction to set your Out of Workplace standing.

How you can Set Out of Workplace Standing on Microsoft Groups Cell App

Sadly, there’s no means so that you can set an out-of-office computerized reply on the Microsoft Groups cell app. However, you may nonetheless change your standing on the app and clear it after a particular interval. That is excellent when you’ll solely be away out of your account for just a few hours, otherwise you’re busy with conferences.


Right here’s how one can change your standing:

Word: The app has the identical UI whatever the cell OS, so the directions under will apply to each.

  1. Open the Microsoft Groups app in your Android or iOS cellphone.
  2. Faucet your profile picture discovered on the prime of the left of the display screen. Subsequent, press Set standing message.
  3. Add your standing message on the textual content field supplied. If you wish to present your standing message when individuals message or point out you, activate the Present when individuals message me choice. Then, set a timer on how lengthy you’ll have this standing message. After the chosen interval, your standing message shall be cleared routinely.
  4. Lastly, press Accomplished. Now, your contacts will see your standing message every time they message you on Groups.

Associated: How you can Host a Microsoft Groups Assembly on Desktop or Cell

How you can Edit Out of Workplace Standing on Microsoft Outlook

Establishing your out-of-office standing in Microsoft Groups routinely activates the identical setting in your Outlook electronic mail account. Which means you should use Outlook to edit your computerized reply, and the adjustments can even mirror in your Staff’s account. Right here’s how one can edit your standing by your Outlook account:

  1. Open your Microsoft Outlook app in your pc.
  2. Subsequent, click on File discovered on the highest menu.
    file button Outlook

  3. Then, press the Computerized Replies button.
    automatic replies Outlook

  4. From this window, you’ll see the precise message you set in your Groups account.
    Outlook automatic reply window

  5. Lastly, edit your out-of-office message and click on OK to save lots of your adjustments. The adjustments you make right here can even present in your Staff’s account.

How you can Clear Out of Workplace Standing on Microsoft Groups

If you wish to change again to your regular standing and switch off your computerized replies, comply with the steps under:

  1. Go to your Out of Workplace settings by urgent your profile picture, then Set standing message > Schedule out of workplace or by the Settings by clicking Settings > Basic > Out of Workplace.
  2. Then, flip off the toggle beside the Activate computerized replies choice and press Save.

Associated: The Greatest Methods to Handle Your Staff in Microsoft Groups

Fear-Free Trip With Microsoft Groups

With the Microsoft Groups Out of Workplace setting, you may have a peaceable trip from work. Because of the automated reply choice, you additionally don’t have to fret about teammates or shoppers questioning why you’re not replying to their messages. This implies you could actually take your thoughts off your work and luxuriate in your well-deserved trip.


Woman on Vacation
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