How to Work Productively With a Remote Team Across Multiple Time Zones

Having a world workforce may be helpful, however what good wouldn’t it be so that you can faucet right into a wealthy and numerous expertise pool if you happen to don’t have an efficient plan to leverage that expertise?

How do you’re employed in sync with a distant colleague preparing for mattress within the Philippines and one other simply beginning their day within the UK? Let’s dive into just a few methods to profit from your distant workforce.

The Execs and Cons of Having a International Distant Group

Having a world workforce provides you with the chance to achieve a wealth of data and cultural experiences. By working with individuals from everywhere in the world, you’ll be able to achieve a broader perspective and perception that spark innovation in your office. That’s not all; the likelihood to transcend boundaries additionally means that you’ve individuals working across the clock with out the necessity for late-night shifts.

Nonetheless, some challenges include having a workforce working remotely throughout a number of time zones, and it is important that you’re conscious of them. This empowers you to craft an efficient distant work technique and discover the suitable instruments that may profit from your workforce’s strengths. A few of these challenges embody:

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Despite the fact that world groups need to face just a few roadblocks, we imagine that the professionals far outweigh the cons. When you agree, you may need to arrange some processes and leverage the suitable instruments to assist overcome the challenges of working with multi-time-zone colleagues.

The way to Work With a Distant Group in Completely different Time Zones

1. Revise Your Onboarding Course of


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There isn’t any one-size-fits-all reply for onboarding new workers, however you mustn’t solely give attention to expertise when you may have a world workforce. Make investments time to enhance your onboarding course of to rent individuals already accustomed to the distant work tradition or these you’ll be able to belief to work with minimal supervision.

As well as, think about spending time explaining how your distant workforce operates and the expectations you may have of them. This contains detailing communication processes and what instruments they might want to do their job. Bear in mind to be particular about working hours so that everybody is on the identical web page from the get-go.

Work autonomy, proactivity, flexibility, initiative and wonderful communication are very important abilities to look out for.

2. Use Time Zone Converters

You don’t must waste your cognitive assets memorizing totally different time zones or Googling what time it’s in your colleague’s location every time you want to schedule a gathering, as there’s a good collection of on-line instruments accessible that will help you try this.

These digital options provide help to convert time zones earlier than scheduling convention calls, video chats, or different very important communications. This manner, everybody will concentrate on the time variations and keep away from potential conflicts.

As an example, your workforce can use Timezone.io to see what time it’s in one another’s location. This instrument reveals everybody’s profile image, identify, and present time on one web page, permitting you to shortly establish which era zone they’re in.

3. Encourage Asynchronous Communication


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Asynchronous communication has revolutionized the way in which distant groups work. This method empowers workforce members to leverage the flexibleness of the distant work mannequin to work throughout their most efficient hours of the day with out the strain of being accessible on a regular basis or replying to messages instantly.

This method eliminates the challenges of coordinating schedules throughout a number of time zones. It additionally considerably reduces distractions from messaging notifications throughout and outdoors of labor hours, permitting workforce members to give attention to their duties, be extra productive, and obtain a greater work-life stability.

You should use asynchronous communication instruments like Voodle, Yac, or Twist to remain in contact together with your colleagues with out interrupting their workflows. These instruments let you change concepts, give suggestions, clarify difficult ideas, collaborate on tasks, and supply updates with out pinging individuals always or scheduling lengthy conferences.

You can too use an electronic mail app like Spike to schedule much less pressing emails to colleagues in different time zones outdoors their work hours. Moreover, you’ll be able to create an inner wiki to retailer all related firm info, together with assembly notes, tutorials, firm insurance policies, and extra. This enables all of your workforce members, regardless of their location and time, to entry the knowledge they should do their finest work.

4. Leverage Venture Administration Instruments

Venture administration instruments like Asana and Trello assist groups keep organized, on monitor, and accountable when engaged on tasks with distant colleagues in several time zones. These instruments are properly suited to asynchronous work as they let you create and assign duties, set deadlines, monitor progress, and retailer all project-related info in a single place.

In addition they include options like commenting to facilitate collaboration and guarantee everyone seems to be on the identical web page. This manner, workforce members in several nations and time zones can simply see what others are engaged on, present suggestions, and resolve points as soon as they log into their accounts with out always speaking through electronic mail or different messaging platforms.

5. Embrace Shared Calendars and Scheduling Apps


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Shared calendars and scheduling apps assist distant groups coordinate their schedules, plan for upcoming occasions, and keep away from forwards and backwards emails when looking for a time that works for everybody.

For instance, Calendly permits distant colleagues to share their availability and schedule conferences with one another with out having to coordinate schedules manually. This manner, everybody can simply see when others are on a nationwide vacation, busy, or free for a chat. You can too use this info to seek out overlapping hours to schedule group calls or conferences with all of your workforce members when you want to.

As well as, Calendly permits integration with different well-liked instruments like Slack, Microsoft Groups, Webex, and extra, making it even simpler to make use of for distant groups.

Overcome Time Zone Challenges to Maximize Your Group’s Productiveness

Just a few roadblocks mustn’t deter you from pursuing the various advantages that include working with a distant workforce in several time zones.

With the suitable method and the instruments above, you’ll be able to overcome the challenges of working with a distant workforce scattered throughout the globe and reap the rewards of elevated productiveness, creativity, and innovation.


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