How to Use Hive for Task and Project Management

Working in giant, busy groups, requires a streamlined means of managing workflows and initiatives, to make sure that everyone seems to be on the identical web page and feels assured in what they’re doing. With out this, it could really feel chaotic, and it is easy for individuals to overlook or overlook issues.

Hive is a undertaking administration platform that was designed with customers in thoughts, offering a user-friendly interface. Let’s take a look at some standout options of Hive that you may gain advantage from and enhance productiveness.

What Is Hive?

Screenshot of Hive Project Management Platform Website

Though Hive is especially dubbed as a undertaking administration platform, it gives far more than this. It is usually an environment friendly strategy to handle and collaborate on duties and actions, monitor staff workflows and progress, and to create a hub of knowledge.

While you join an account, Hive gives a 14-day free trial of all its options, so you will get an concept of what you will want it for. After this, you possibly can proceed with one among three different subscription types, together with:

  • Hive Solo: a free subscription for people and small groups.
  • Hive Groups: $12 per thirty days for groups who undertake a number of initiatives.
  • Hive Enterprise: A customized, tailor-made subscription that requires you to contact the Gross sales staff for a quote.

Getting began is straightforward, and as a brand new person, Hive will run via an introduction on the right way to make the most of a few of its foremost options. You’ll be able to flip this off at any time, should you simply wish to get a really feel for it, your self.


While you log in to your Hive account, you’ll be robotically directed to your Actions web page. On the left of your display, there’s a blue Menu, the place you possibly can toggle between:

  • My actions: the place you could find your duties and actions.
  • Notes: collaborative agenda and assembly notes which are up to date in real-time.
  • Apps: a listing of purposes you possibly can add on to Hive, together with Google Drive, Dropbox, and One Drive integrations, so you possibly can add and share information direct from them.
  • Tasks: particular person initiatives you possibly can create and collaborate on.

Beneath this, you will note Teams, the place you possibly can create group chats for engaged on items of labor, and Direct, which lists all of your direct chats with particular person colleagues. On the very backside, you possibly can click on New Message to start out a brand new on the spot messaging thread.

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You’ll be able to collapse your menu at any time by hovering your mouse subsequent to the Hive brand, and clicking the icon that appears like an arrow pointing sandwiched between two traces. Likewise, you possibly can carry it again by clicking the three-lined icon subsequent to the web page title.

Private Process Administration in Hive

Screenshot of My Actions Page in Hive

In Hive, you possibly can create your individual working to-do listing and monitor duties from initiatives you and your staff are concerned in. To view all of your duties, merely go to Actions from the Menu.

On this web page, you will note 4 tabs:

  • To-do: the place all of your private duties and duties assigned to you, are saved.
  • Snoozed: once you hover over a activity and click on the Clock icon, that is the place these snoozed duties will go.
  • Accomplished: once you full a activity by clicking the grayed Tick to the left, it’s going to go right here.
  • Assigned by me: you probably have assigned duties to others, they may present right here.

Screenshot of Hive New Actions Window

To get began creating a private to-do listing, you possibly can both begin typing straight into the textual content bar that claims What must be accomplished? And click on Enter when accomplished for a fast addition, or alternatively, you possibly can click on the blue New button within the top-right of your display, and choose Motion to carry up the brand new activity window.

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Right here, you possibly can fill in a lot fuller particulars of your activity, together with an outline, any sub-actions, including a label, attachments, and feedback. You can even add assignees to the primary motion or sub-actions, and choose a deadline date. On the top-right of the window, click on the Three vertical dots to open up extra choices, together with marking the motion as pressing.

By creating Labels in your private actions, you possibly can differentiate them from actions others have assigned to you. To handle these and create new ones, click on the Circle within the top-right nook together with your first preliminary on, and choose Settings > Labels.

As soon as you’ve got completed, click on the X within the top-right of the window, and your duties will robotically present in your To-Dos part. Then, simply click on the grey Tick to the left of it to mark it as accomplished, and it’ll robotically transfer to your Accomplished tab.

Venture Administration in Hive

Screenshot of Project Navigator in Hive

While you click on Tasks on the Menu, you’ll be taken to the Venture Navigator web page, the place you possibly can view all initiatives you are concerned in. So as to add a brand new undertaking, click on the blue New Venture button, and comply with the on-screen directions so as to add a Title, Colour, Deadline, and Assignees.

Screenshot of Project Layout Window in Hive

Within the ultimate part, you possibly can select a Venture Format from the templates supplied, together with Standing View, Group View, Label View, Calendar, Gantt View, and Desk View. Every one seems to be barely totally different, which gives a whole lot of flexibility with undertaking administration.

When you’re blissful, click on Create Venture. Your new undertaking will present in your Menu beneath Tasks, and any actions you assign to your self or others will present in your Actions web page. Anybody you invite to the undertaking will have the ability to view and contribute to it in real-time, offering streamlined undertaking collaboration together with your colleagues.

Associated: Venture Administration Options to Gantt Charts

On all of the Venture views, you possibly can choose the three vertical dots (Extra) button to carry up extra choices, comparable to Save as template, Copy undertaking, Export, Archive undertaking, Delete undertaking, Create undertaking group chat, Copy hyperlink to undertaking, and extra.

Streamlined Process and Venture Administration

Hive has a mess of options to discover, and the platform makes it extremely simple to navigate. It’s extremely practical, and may prevent and your colleagues a whole lot of time when collaborating on initiatives, and managing duties.

Hive is a multi-use platform, providing one thing for everybody, no matter what your position is. Even when your organization would not use Hive, it’s nonetheless an incredible possibility for managing your individual workload. It simply integrates with different purposes you could already be utilizing.

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