How to Easily Collaborate on Google Drive With Online Annotations

Google Drive is rapidly turning into one of the crucial in style instruments for these concerned with collaborating on paperwork, displays, PDFs, and spreadsheets.

Google Drive has plenty of nice instruments built-in, like feedback, a chat function, and completely different ranges of modifying energy.

However there are additionally specialised annotation internet apps that work with Google Drive and make it simpler to speak with others about your doc, PDF, or picture file. Listed below are seven of the perfect?

What’s the Level of Annotations on Google Drive?

Annotations allow you to add your personal, particular feedback to current materials via textual content, drawings, and highlighting, however they do not change the unique materials itself.

In as we speak’s collaborative atmosphere, annotations have rapidly develop into a typical a part of most internet apps. It’s a lot simpler to make annotations on-line than to share recordsdata backwards and forwards each time a brand new remark is made.

Additionally, working similtaneously different contributors can tremendously simplify the collaborative course of.

Team Members Collaboration

Annotations can be utilized in virtually any context, together with:

  • Group Tasks: Whereas Google has launched a variety of options for college students, working in teams can nonetheless be a irritating course of. Annotations can go a good distance in the direction of eradicating these frustrations. As an alternative of getting everybody edit a doc on the similar time, including feedback and questions can assist to make clear areas of concern with out altering the content material each jiffy.
  • Studying Comprehension: Your highschool English trainer wasn’t loopy when she mentioned to make notes on sticky notes whilst you learn assigned novels! Making notes as you learn any doc (whether or not an educational paper, newspaper article or work doc) can assist to enhance your understanding of what you are studying and offer you extra info to tug from when you need to give solutions.
  • Instructing: It is lots simpler to be taught from considerate feedback left by lecturers than it’s to try to perceive cryptic corrections or a single grade. Annotations are an effective way to assist college students broaden on factors, re-organize their essay construction, or talk when concepts look like unclear.
  • Doc Critiques: Annotations assist you to go way more in-depth together with your suggestions than generic feedback, and annotations are a lot much less irritating than having a number of customers edit the doc instantly with out speaking their intentions.
  • Picture Processing: It may be troublesome to collaboratively edit pictures on-line, however annotations (particularly via drawing instruments) provide an effective way to present direct suggestions focused at particular areas of a picture as an alternative of utilizing obscure descriptions to speak your level.
  • Occasion Planning: Planning a marriage, reunion, or different events with a bunch of individuals on-line? Annotations may be a perfect methodology for sharing concepts about themes and colours, giving opinions on invites, and collaborating on ornament ideas.


What Are the Advantages of Annotations?

There are an virtually never-ending variety of explanation why somebody might select to make use of annotations, however these are a few of the commonest motivating components:

  • Safety of Data: If you wish to share a doc and have enter from others however don’t desire them to switch any of the present materials, annotations are far superior to different strategies of sharing paperwork. Annotations enable for enter with out providing any alternative for viewers to alter your materials.
  • Collaboration: Nothing simplifies collaboration like PDFs. It is simple to make some fast adjustments in a shared Google Doc, nevertheless it’s way more beneficial in your crew to elucidate why you want to make these adjustments and ask for others’ perception!
  • Participating Presentation: In some instances, annotations may very well be part of your ultimate presentation of data. Think about the advantages that would come from a scholarly doc about Beethoven that has annotations containing sound clips or extra views of an oil portray in a PDF about trendy artwork.
  • Comprehension: In any scenario the place you are offering feedback, it makes them lots simpler to grasp once they’re positioned within the context of the supply materials. Annotations allow you to put your feedback proper into the unique doc, making it simpler for the one who requested for them to grasp your viewpoint.
  • Depth of Studying: Proof reveals that annotating paperwork can assist your recall reminiscence in analysis conditions. Annotating articles in your personal use will increase the period of time you spend with the doc, which in flip helps your mind retailer extra of what you learn and bear in mind later.

1. Markup Hero

Markup Hero Website Overview

Markup Hero is a screenshot and annotation software with the first aim of enhancing productiveness and collaboration. It is a wonderful selection when you’re on the lookout for a easy approach to annotate. To start utilizing this software, merely open your doc in Google Drive and start annotating.

One of the best half about utilizing Markup Hero is you could edit your paperwork by including icons, distinctive textual content, shapes, and even photos.

Associated: This Is Your One-and-Solely Screenshot and Annotation App

Markup Hero works on any gadget or internet browser, whether or not it is a smartphone or a desktop. The Markups Historical past function could be a lifesaver. For those who unintentionally overlook to avoid wasting your adjustments or want to view previous variations, you need to use the historical past choice.

2. Kami

Kami takes annotations one step additional by providing annotation choices on many frequent file varieties (together with DOC, PPT, JPG, and extra).

It additionally permits for all kinds of modifying choices – corresponding to freehand drawing, real-time collaboration, off-line entry, and highlighting, underlining, and strike via choices.

Kami is obtainable at three completely different worth factors. The essential choice ($2 per thirty days) affords an auto save function and removes the advertisements which can be current within the free model of the net app.

The Work choice ($5 per thirty days) additionally offers customers the flexibility to transform recordsdata to PDFs, cut up PDFs, have limitless collaborators, use e-Signatures, add voice annotations, and insert shapes.

3. Lumin


Lumin is on the market as a software for use with Google Drive, Dropbox, or OneDrive, and can be downloaded as a Chrome extension to rapidly modify Gmail attachments.

Lumin has fundamental annotation instruments, in addition to contact display help that makes it simpler to attract in your pill or cellphone. It really works throughout units and helps a number of customers with real-time sync.

You possibly can management how a lot modifying entry every consumer has, and it lets you create, save, and edit PDF kinds. Fortunately, it additionally affords e-signature instruments that make the job fast and straightforward.

4. pdfFiller

pdfFiller is a cloud-based annotation service for PDF paperwork and kinds that permits groups to edit, create, handle, and immediately share PDF paperwork and kinds on-line. Whereas this software is concentrated on PDF customers, it is usually helpful for many who often discover themselves marking a number of kinds.

It affords you some fundamental choices like highlighting, erasing, and customized textual content to edit your PDFs. The distinctive function of pdfFiller is its database of over 25 million fillable kinds. Due to this fact, when you’re on the lookout for inspiration or are operating low on concepts, yow will discover one of their devoted library after which ship it to the recipients.

After modifying your PDF, you may securely share it with colleagues in a couple of clicks. General, when you’re seeking to flip a static PDF into an interactive expertise, pdfFiller is a wonderful selection.

5. Dochub

Dochub is a no-frills method to PDF modifying, doc signing, and kind filling. You possibly can open PDFs instantly from Gmail, Google Drive, and Dropbox and annotate them utilizing textual content and drawings.

Dochub has 256-bit SSL encryption, OAuth 2.0 authentication, and encrypted storage, which is nice for groups that repeatedly work with delicate paperwork.

6. AnnotatePro

AnnotatePro Editor Overview

AnnotatePro is among the finest instruments for annotating screenshots and pictures and rapidly sharing them on Google Drive. Nevertheless, you may’t use it to annotate different file varieties, corresponding to PDF or DOCX.

AnnotatePro features a fundamental picture editor, annotation elements, drawing instruments, and markup results corresponding to blur, zoom, and pixelated.

It additionally integrates with Slack, Trello, JIRA, and some different mission administration purposes along with Google Drive. Moreover, it contains lots of of pre-made annotation stickers.

7. Lucidpress

Lucidpress Tool Overview

For those who’re looking for a extra superior annotation various, Lucidpress is a wonderful selection. As soon as put in, you may immediately start highlighting and commenting on PDFs whereas sharing your opinions with different crew members.

It comes with many various instruments that you need to use to present different folks wealthy, detailed enter via textual content and drawings.

Compared to different free alternate options—its free model incorporates fairly a couple of excellent options corresponding to free templates, dynamic resizing decisions, and tables. Nevertheless, when you’re an expert, you may benefit from extra instruments by upgrading to its Professional plan.

The Professional plan prices solely $3 per thirty days and comes with premium templates, limitless paperwork, a storage improve, and limitless pages. Given the low price of the professional plan and the scope of the function set, Lucidpress seems to be a perfect software for all annotation geeks.

How Do You Use Annotations on Google Drive?

Google Drive has develop into a go-to choice for studying, storing, and modifying PDF recordsdata on-line. These annotation instruments aren’t meant to exchange its current performance, however reasonably to complement its instruments with extra choices and a course of that’s extra focused in your crew’s wants.

8 Google Drive Settings and Preferences You Ought to Change Now

You may not be getting essentially the most out of Google Drive. Change these defaults and develop into a extra environment friendly consumer. These Google Drive settings might prevent hours of your time.

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