How To Archive Emails In Outlook?

Introduction

Archiving will move emails from the network mail server for the local computer, where you will continue to have the ability to access them.

You can archive files manually whenever you want. This way, you can control which items to record, where to store them, and how old a thing should be before it can be archived.

By offering its users two ways to manage emails, instead of letting them delete them themselves, IMAP allows them to move emails to a special archive folder instead of the drawer that most people have at home, where small items and documents are stored, so they don’t lie around the house. When you archive an email, it disappears from your inbox but is not deleted. Instead, it will be moved to your inbox archive folder, where you can retrieve it at any time.

In Outlook Desktop, archiving an email means moving your email from the most important Outlook PST file to a new PST file; you can then move the new file to a new PST file and access your archived email at any time. In Outlook Web, archive emails mean moving an email from a root folder in the inbox to the archive folder.

How To Archive Emails In Outlook

How To Archive Emails In Outlook
How To Archive Emails In Outlook

First Way:


Click Browse and choose the folder in which you want to save your Outlook archive file. If you have not opened the Archive in Outlook, you must open the archive folder to access the archived emails. With the introduction of the incredible tool that merges folders, data, and files, the Kutool function will do this for you in Outlook.

Once the Archive is created, you can move the resultant PST file where you want – select the archive folder or subfolder in the archive pop-up window and then select the folder in which you want the archive entry – select an archive entry from the old drop-down list and specify the date on which you want the message archived.

To view archived emails, click the Archived folder on the left side of your email inbox, accessible from the menu on the left after deleting items from a folder. There is also an option to archive in the search bar of your email inbox on the left of the delete button.

If you prefer to archive messages in folders rather than individual folders, select the archive folders according to their auto-archive settings; if you create multiple files, you want each archive folder to use a different setting. Click the Archive Subfolders option and select the folder that you want to archive.

To use the Cleanup Tool menu, click the Cleanup Tool drop-down button in the Mailbox Cleanup Info submenu, click Archive, select the folder to Archive, and then click the folder name. To select an email, enter a date in the field next to the older Archive and click the arrow to select a date for that item as the date of your entry. For example, you can enter 1 / 1 / 18 for an archive folder created in 2018.

Click Browse to select a custom location for your Archive. If you also want to name your archive files and archive your emails elsewhere, click Browse and enter a filename such as “save-work-mail-archive.pst” or a location such as my-documents.

If you want to find old emails or appointments, you have to open the archive folder – as we know, archive folders are in Outlook – and the older items in the folder, the faster Outlook moves them – will move items to the folder or PST file you specified.

Clean your Outlook inbox of archived emails that you do not want to delete and do not need to see. This article describes how to access archived emails in Outlook. When you open an archive file in Outlook, switch to Mail View and click the folder and its subfolders in the navigation window.

In this guide, we discuss the best way to archive your emails on Microsoft Outlook – on your computer. Both Outlook for Web and Outlook for Desktop lets you archive your emails effortlessly.

In the context of Outlook, an email is an archive if it is an email that you have separated from your main inbox, and you can organize your email archive with bulk email organizers and clean emails as it grows (more on this later in this article ). To unarchive an email, you must select the Archive folder on the left and then open the email and then move it to your inbox by clicking the Move button in the search bar and selecting the Inbox option.

If you are the type of person who wants endless subfolders in your inbox and spends a lot of time moving incoming emails between them, the Archive button can help you save time. If you are using Outlook, you can create a quick-step action to mark an email as read-only and move it into the archive folder with a push of a button or shortcut. Or, if you decide to restart, you can select an email in your inbox and use the shortcut Ctrl + A.

Simply, they are waiting in the left column under “Folders,” a list of files on your computer located in your other email folders, select “favored mail folders,” and click “Message Rules” and 180 days of automatic Archive waiting for your email account to reorganize.

Second Way:


Archiving emails in Outlook for Mac creates a copy of your email account on the server and stores it on your local computer. When you access your email in the Outlook Web App, the email archive will not appear as an archive because it is no longer hosted on the Exchange server.

Outlook for Mac saves the archive file as a file that anyone with a Mac can read if its mailbox is full or nearing storage capacity.

1.Click Document Cleanup Tools > Archive

Step 1

2. Click on the Archive this folder and all subfolders choice, and pick the folder you wish to archive.

Step 2-5

3. Beneath Archive items older than, enter a date.

4. Assess the Include items with the “Don’t AutoArchive” check box to record individual items excluded from automatic archiving.

5. Click Okay.

6. Following the Archive runs, will remove the mails from the inbox and subfolders. Expand Archives to see all the folders by clicking on the arrow to the left of the term Archives. Watch the contents of any folder by clicking on the folder title.

Step 6

7. To come back to your inbox, click on the arrow button in the upper-left-hand corner of the Outlook window.

Step 7

I hope this article is very helpful to you. However, if you will face any issues, please feel free to comment below.

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